Effective: March 2, 2026 · Last updated: March 2026
These Terms of Service ("Terms") constitute a legally binding agreement between you ("User," "you") and Wilke Bakker, Köln, Germany ("we," "us," "our"), governing your access to and use of the GearBuddy mobile application and related services (collectively, the "Service").
By creating an account or otherwise accessing the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference. If you do not agree to these Terms, you must not create an account or use the Service.
You must be at least 16 years of age to create an account and use the Service. By registering, you represent and warrant that you meet this age requirement. If you are under the age of legal majority in your jurisdiction, you confirm that your parent or legal guardian has reviewed and consented to these Terms on your behalf.
GearBuddy is a mobile application designed for film and media professionals to manage equipment inventories, track gear rentals, plan shoots, and collaborate with crew members. The Service may include, but is not limited to, gear cataloging, rental management with acceptance workflows, shoot planning with packing lists, cross-user gear sharing, real-time synchronization across devices, and AI-powered assistance features including voice and text input.
We reserve the right to modify, suspend, or discontinue any part of the Service at any time, with or without notice. We shall not be liable to you or any third party for any modification, suspension, or discontinuation of the Service.
To access the Service, you must register for an account using a supported authentication method (Apple, Google, or email). You agree to provide accurate, current, and complete information during registration and to keep your account information up to date.
You are solely responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. Each individual may maintain only one account. You agree to notify us immediately at support@gearbuddy.pro if you become aware of any unauthorized access to or use of your account. We shall not be liable for any loss or damage arising from your failure to safeguard your account credentials.
You agree to use the Service only for its intended purpose and in compliance with all applicable laws and regulations. You shall not: (a) interfere with, disrupt, or place an undue burden on the Service or its infrastructure; (b) use automated means, including bots, scrapers, or crawlers, to access, collect, or extract data from the Service; (c) attempt to reverse-engineer, decompile, disassemble, or otherwise derive the source code of the application; (d) circumvent, disable, or otherwise interfere with any security features, usage limits, or access controls; (e) use the Service for any unlawful, fraudulent, or malicious purpose; or (f) impersonate any person or entity, or misrepresent your affiliation with any person or entity.
We reserve the right to investigate any suspected violation of these Terms and to take appropriate action, including suspension or termination of your account, without prior notice.
You retain full ownership of all content and data you submit to or create within the Service ("User Content"). We do not claim any ownership rights over your User Content. By using the Service, you grant us a limited, non-exclusive, worldwide license to process, store, and display your User Content solely as necessary to provide and improve the Service.
The Service, including its design, source code, user interface, trademarks, logos, and all associated intellectual property, is and shall remain the exclusive property of Wilke Bakker and is protected by applicable copyright, trademark, and other intellectual property laws. Nothing in these Terms grants you any right, title, or interest in the Service beyond the limited right to use it in accordance with these Terms.
GearBuddy offers both free and paid subscription tiers. The free tier provides limited access to core features. Paid subscription plans unlock additional functionality and are subject to the pricing and feature allocations displayed within the application at the time of purchase.
Paid subscriptions may be billed through the Apple App Store, Stripe, or any other payment processor we make available. By subscribing to a paid plan, you authorize the applicable payment processor to charge the subscription fee to your designated payment method. Subscriptions automatically renew at the end of each billing cycle (monthly or annually, depending on the plan selected) unless you cancel the subscription at least 24 hours before the end of the current billing period. You may manage your subscription and disable auto-renewal at any time through the payment platform used for your subscription (e.g., Apple App Store account settings or your account within the Service).
Upon cancellation or expiration of a paid subscription, your account will revert to the free tier. Your data will be preserved in full but your account will be placed in a read-only state until you resubscribe. You will retain the ability to view your data but will not be able to create, edit, or delete content beyond the free tier limits.
Refunds for purchases made through the Apple App Store are handled exclusively by Apple in accordance with Apple's refund policies. Refunds for purchases made through Stripe or other payment processors are handled in accordance with the applicable processor's refund policies and our own refund terms. All prices are inclusive of applicable taxes unless otherwise stated.
By subscribing to a paid plan, you expressly consent to the immediate provision of digital content and acknowledge that this constitutes a waiver of your 14-day right of withdrawal under EU Directive 2011/83/EU (Consumer Rights Directive), Article 16(m). You understand that once the subscription is activated and access to premium features is granted, you lose the right to withdraw from the purchase. This does not affect any refund rights provided by the applicable app store or payment processor.
The Service may include AI-powered features, such as a voice and text-based assistant, that utilize third-party artificial intelligence models to process your requests. These features are provided as a convenience tool to help you manage your gear, rentals, and shoots more efficiently.
AI-generated responses are provided on an "as is" basis and are not guaranteed to be accurate, complete, or reliable. You acknowledge that AI outputs may contain errors, omissions, or inaccuracies and should not be treated as professional, financial, legal, or insurance advice. You are solely responsible for verifying any information provided by the AI features and for any decisions or actions you take based on such information.
When you use AI features, the content of your requests (voice or text) is transmitted to third-party AI providers for processing. Voice input may be transcribed using speech-to-text services before being processed. We do not use your AI interactions to train third-party models. For details on how your data is handled, please refer to our Privacy Policy.
The Service relies on third-party infrastructure and service providers to deliver its functionality, including but not limited to: Supabase (database, authentication, and real-time synchronization), Amazon Web Services (cloud hosting), OpenAI (AI language models and speech-to-text processing), PostHog (analytics), Resend (transactional and verification emails), and Stripe (payment processing). Your use of the Service is also subject to the terms and privacy policies of these third-party providers.
We are not responsible for the practices, availability, or security of any third-party service, and we make no warranties or representations regarding their performance. We reserve the right to change, add, or remove third-party service providers at any time without prior notice, provided that any such change does not materially diminish the protections afforded to your data under our Privacy Policy.
The Service is provided on an "AS IS" and "AS AVAILABLE" basis, without warranties of any kind, whether express, implied, or statutory. To the fullest extent permitted by applicable law, we disclaim all warranties, including but not limited to implied warranties of merchantability, fitness for a particular purpose, non-infringement, and any warranties arising out of course of dealing or usage of trade.
We do not warrant that the Service will be uninterrupted, error-free, secure, or free of harmful components, or that any defects will be corrected. You acknowledge that your use of the Service is at your sole risk. No information or advice, whether oral or written, obtained from us or through the Service shall create any warranty not expressly stated in these Terms.
To the maximum extent permitted by applicable law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, data, goodwill, or other intangible losses, arising out of or in connection with your access to or use of (or inability to access or use) the Service, whether based on warranty, contract, tort (including negligence), statute, or any other legal theory, and whether or not we have been advised of the possibility of such damages.
Our aggregate liability for all claims arising out of or relating to these Terms or the Service shall not exceed the total amount you have paid to us in the twelve (12) months immediately preceding the event giving rise to the claim, or fifty euros (€50), whichever is greater.
The limitations set forth in this section shall not apply to liability arising from (a) our wilful misconduct or gross negligence, or (b) any liability that cannot be excluded or limited under applicable law, including under mandatory EU consumer protection regulations.
You may terminate your account at any time by initiating account deletion through the Settings section of the application. You may choose to either (a) keep your data for a 14-day grace period, during which you may reactivate your account by logging back in, after which all data will be permanently and irreversibly deleted; or (b) delete your account and all associated data immediately with no grace period.
We reserve the right to suspend or terminate your account, without prior notice or liability, if we reasonably determine that you have violated these Terms or engaged in conduct that is harmful to the Service, other users, or third parties. In the event of termination by us, any outstanding subscription fees are non-refundable except as required by applicable law.
These Terms shall be governed by and construed in accordance with the laws of the Federal Republic of Germany, without regard to its conflict-of-law principles. Any disputes arising out of or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts of Köln (Cologne), Germany, unless mandatory EU consumer protection law provides otherwise.
If you are a consumer residing in the European Union, you shall retain the benefit of any mandatory provisions of the law of your country of residence. Nothing in these Terms shall affect your rights as a consumer under applicable EU law.
We are committed to resolving disputes amicably. If you have a concern regarding the Service, please contact us at support@gearbuddy.pro so that we may attempt to resolve the matter informally before any formal proceedings are initiated.
In accordance with EU Regulation No. 524/2013, we inform you that the European Commission provides an Online Dispute Resolution (ODR) platform, accessible at https://ec.europa.eu/consumers/odr. We are neither obligated nor willing to participate in dispute resolution proceedings before a consumer arbitration board.
We reserve the right to amend these Terms at any time. If we make material changes, we will provide you with reasonable advance notice of at least 30 days via email or in-app notification before the revised Terms take effect. Your continued use of the Service after the effective date of any amended Terms constitutes your acceptance of such changes. If you do not agree to the amended Terms, you must discontinue use of the Service and delete your account.
If any provision of these Terms is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it enforceable, or if modification is not possible, severed from these Terms. The remaining provisions shall continue in full force and effect.
If you have questions or concerns regarding these Terms, please contact us at:
Email: support@gearbuddy.pro
Web: gearbuddy.pro/feedback
Last updated: March 2026